First Name:. Last Name:. Email Adress:. I would like to know more. Thank you! Message: Yes, I would like to be contacted by Gavin about Medisoft. Skip to primary content. Skip to secondary content. Practice Management Software Solution. You have some control over which tables or functions you want included through the Audit Generator, a new way to prepare the Data Audit Report.
Add an expiration date to user login settings. Print a report that tracks all user login and logout attempts. Data dictionaries have been implemented, in compliance with new HIPAA regulations, to provide greater control over program security. If you have any questions concerning this, call WTS at Advantage Database protection has been implemented. This means any third-party software must be pre-approved by Per Se before it can access the database.
Contact WTS sales for information. Call Staff Productivity Add a claim number field to the display in Transaction Entry. You can then change the status of the claim in the Charges grid. Case-based transaction entry One of the primary advantages to this kind of setup is that you have to enter patient information only once. It is accessed and applied each time a new case is set up.
When a patient comes in for treatment of an ailment or condition, say stress fracture, set up a case, and all transactions for treatment of the fracture are entered within that case. If the same patient gets the flu, set up a new case and enter all transactions for treatments rendered for the flu ailment in the new case. A second advantage involves insurance coverage. Because insurance coverage can, and frequently does, change, this information has been attached to the case file instead of the patient file.
If insurance coverage changes in the middle of treating a particular ailment, set up another case for the same ailment with the new insurance information. If the previous carrier has not completed its obligations to the patient, MediSoft keeps that information intact to facilitate billing.
Claim Management Claim management is the final transmission area for all claims. You are presented with three choices: edit or make corrections to existing claims; create batches or groups of claims; or submit claims either on paper or electronically. The Claim Management window displays a list of claims and their statuses. You can set account alerts that appear in the Transaction Entry and Appointment windows that tell you when a patient has a certain remainder balance.
You can select a superbill number in Transaction Entry and pull up the transaction information by that number. You can view all future appointments for a patient. Internet connectivity is required for this option. Call us to enroll. In some states, this allows you send claims other than Medicare as well.
A modem and phone line are required for this option. Microsoft Dynamics is a versatile, scalable, and flexible accounting solution with highly customizable features.
Log in to leave a comment. Tech News. Sign in. Forgot your password? Get help. Password recovery. Best Accounting Software for Medical Practice. By Shlomi Lavi. September 20, Best Medical Accounting Software NetSuite Financials The web-based accounting and ecommerce software is designed to streamline your accounting needs.
Cons: Reporting is a little tough task with NetSuite Financials. Sage Intacct The cloud-based accounting software for healthcare practices, Sage Intacct provides real-time financial insight into the business. Cons: The medical accounting software lacks any feature for payroll management. QuickPractice The QuickPractice accounting software is designed to take care of a range of activities, including maintaining healthcare records and scheduling visits for each patient.
Cons: The interface is a little complicated to start with. AccuFund Accounting The all-in-one financial and accounting software for healthcare facilities comes with a range of features that will help keep a track of accounts and funds. AthenaClinicals The solution comes complete with billing, scheduling, accounting, and practice management capabilities. Kareo The intuitive medical billing solution helps manage accounts and billing, schedule patients, and confirm insurance.
In the first phase, the information needs of system users who worked in 24 teaching hospitals were investigated. In the second phase, the results of the first phase were used to compare users' requirements with the characteristics of the patient accounting systems used in the above-mentioned hospitals six systems.
Before the research was conducted, the study was approved by the Institutional Review Board. A stratified sampling method was used to select the participants of the study. In total, potential participants were selected. In each hospital, nine participants were invited to take part in the study: four managers hospital director, hospital manager, financial manager, and accounting manager and five other employees revenue department supervisor, two outpatient receptionists, and two inpatient receptionists.
In the first phase of the study, data were collected using a questionnaire. It was a 5-point Likert scale questionnaire, which was designed based on the literature [ 16 , 17 , 18 , 19 ], and the billing forms used in the teaching hospitals. It included a comprehensive set of data elements and features which might be required by the users. The questionnaire consisted of three parts questions. Part 1 was related to a participant's personal information 7 questions.
Part 2 was designed to investigate required data elements in an inpatient and outpatient accounting system questions , and part 3 was related to required system features 42 questions. Part 2 included the following sections: patients' identification data, admission and discharge data, healthcare services data, healthcare provider's data, insurance data, patients' billing data, and traffic accident data. The content validity of the questionnaire was checked by individuals who were experienced in the field of study.
The questionnaires were distributed to the system users and were collected after 2 weeks. In the second phase of the study, a checklist was designed based on the results derived from the first phase. In the second phase, the items of the checklist were compared with the systems' characteristics. The face validity of the checklist was confirmed by the experts in the field.
The questionnaire items were measured on a 1—5 Likert scale as follows: very important 5 , important 4 , moderately important 3 , of little importance 2 , unimportant 1. In the second phase of the study, a researcher ZN visited 6 teaching hospitals.
The hospital information systems used in these hospitals were different and supported by different IT companies. The data related to the comparison between the users' requirements and the existing systems' characteristics were analyzed and reported using descriptive statistics. In total, participants responded to the questionnaire The mean age of the other users was As data elements of a patient accounting system were different for inpatient and outpatient departments, the results of the study are reported separately for each of them.
The results showed that, among the patients' identification data and based on a 5-point Likert scale, the highest mean value was related to the patient's last name 3. The admission and discharge data was the second group of data elements, among them the date of admission 3.
The lowest mean value 2. The 'healthcare services data' was the next group of data elements in which the type of surgery 3. The lowest mean value was related to the patient's room number 2. The 'healthcare provider's data' was the fourth group of data elements with the highest mean value for the specialty of the healthcare provider 3.
In the next section, 'the insurance data', the highest mean value was related to the type of insurance 3. Regarding 'patients' billing data' all data elements were important from the users' perspectives.
In this section, the highest mean value 3. The last section was about 'traffic accident data'. In this section, most of the data elements were found to be important except the ICD code for the cause of accident 2. The highest mean value 3. In the outpatients accounting system, most of the data elements were found to be important except the name of the employer 2. Among the important data elements, the highest mean value 3.
The results showed that there was no significant difference between the perspectives of managers and other users in most areas of the study. However, their views were different regarding the importance of two items: the type of insurance to be included in an inpatient and outpatient accounting system, and the types of patients emergency, inpatient, and outpatient to be considered in an inpatient accounting system Table 2.
Two-Likert scores indicating 'of little importance' and 'unimportant' were not reported as their values were zero. As Table 2 shows, the above-mentioned data elements were less important from managers' perspectives. All of the suggested features of the system were important to the participants. The lowest mean value 3. No significant difference was found between the perspectives of managers and other participants regarding the importance of system features. As mentioned before, six different hospital information systems were used in the settings of the study.
As Table 3 shows, among different groups of data in an inpatient accounting system, the highest mean value This indicates a gap between the users' information needs and the systems' characteristics. The highest degree of fit Regarding the systems' features, the results showed the following degree of fit values: the RR hospital information system Financial information systems are the primary systems used in the hospitals to manage costs and to increase efficiency [ 20 ].
A patient accounting system is the subsystem of a hospital information system used for storing financial data, calculating healthcare costs, and providing patient billing information [ 21 ].
Since the process of financial data management influences a hospital's profitability cycle, it is necessary to use appropriate information systems to address users' requirements [ 8 ]. In the present study, users' requirements were investigated and compared with the characteristics of the existing patient accounting systems. The results showed that most of the suggested data elements and system's features were important to more than two-thirds of the participants Figure 1.
These findings are supported by other studies, in which, for example, patient identification data, admission and discharge data, and healthcare services data elements were found to be important for the subsystems of a hospital information system [ 21 , 22 , 23 ].
In the current study, a national ID number was found to be an important data element, which has not been reported in other similar studies.
Since precision is an important aspect of financial data management, healthcare organizations have to deal with precise data elements, such as the national ID number, to reduce the rate of errors.
In particular, when patients' names are similar, the national ID number works as a unique code to recognize the right patient. The results showed that among the insurance data, type of insurance, expiry date, and the name of the insurer were considered very important. In some hospital information systems, the patient accounting system is a part of the "admission and discharge system" or the "admission, discharge and transfer system", in which various sets of data, such as patients' identification data, admission and discharge data, patients' billing data, and insurance data, are considered necessary data elements [ 22 ].
The findings also showed that patients' billing data were the most important data compared to other data groups. These findings are in line with those of other studies [ 3 ], in which financial data are were found to be the most important data for hospital managers. The importance of recording traffic accident data in a patient record has been acknowledged by other researchers [ 24 ].
Similarly, in the current study, traffic accident data were considered important to provide a precise record for insurers and to help calculate the direct costs resulting from traffic accidents. The results also showed that all system features suggested in this research were important from users' perspectives.
Among the system features, determining the access level of authorized users was the most important one, and users expected to be able to send patients' bills to insurance companies electronically.
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